Research program for college researchers


Summary

Competition year :

2017-2018

 

Deadline (application) :

October 26th, 2016, 4 PM

 

Amount :

Maximum of $32 000

 

Duration :

2 to 3 years

 

Announcement of results :

Beginning of April 2017

 

Program rules

IMPORTANT MODIFICATIONS

  • The total amount of the grant is up to $32,000 per year, which may be made up of salary support and an operating grant.
  • Teaching staff are no longer required to maintain a minimum teaching load of 0.2 FTE per year to be eligible for the program.

 


1.

Objectives

The Research Program for College Researchers[1] aims to:

  • Promote and maintain a diverse and quality research base in the natural sciences, mathematics and engineering in colleges and college centres for technology transfer (CCTTs);
  • Foster the emergence and retention of researchers in the college network;
  • Foster the transfer of technological and scientific know-how;
  • Prompt college students to do research in natural sciences, mathematics and engineering.


[1] A college researcher is defined as a full-time faculty member of a General and Vocational College (Cegep), a private college licensed for subsidy purposes or a governmental school providing a post-secondary education. A college researcher may also be a full-time researcher in a CCTT.


2.

Eligibility conditions

In order to be eligible for the program, the college researcher must:

  • Be a Canadian citizen or permanent resident of Canada under the Immigration and Refugee Protection Act (S.C. 2001, c.27). Otherwise, the candidate must demonstrate at the time of submission of the grant application that he/she holds a permit attesting that he/she has legal status and the right to work in Canada. Funding of the first year of a grant will not begin until the candidate has provided proof that he/she has applied for a Québec Selection Certificate from the appropriate authorities. Furthermore, to qualify for the second year of a grant, the candidate must provide proof that he/she has taken the necessary steps to obtain permanent resident status. Finally, to qualify for the third year of funding, the researcher must have obtained permanent resident status, and provide proof;
  • Be a full-time professor in a Quebec college or a full-time researcher in a CCTT. Non-tenured professors or researchers are eligible as long as they remain employed in a Quebec college or CCTT for the duration of the grant.

Are not eligible:

  • Researchers working in a field that is not part of the mission or research areas of the Fonds de recherche du Québec – Nature et technologies (FRQNT);
  • Any personnel who is not a professor in a college or a researcher in a CCTT.

The applicant may submit only one application for funding to each competition and cannot hold simultaneously two grants through this program.


3.

Submitting application

Applicants must fill out the form provided at www.frqnt.gouv.qc.ca. The mandatory texts must be sent in with the form. When the form is completed, the application must be submitted electronically by the proper institution authority to the FRQNT according to the guidelines for electronic transactions.

The Fonds is using the Canadian Common CV and also requires that everyone who provides a CV encloses a PDF file detailing his/her scientific contributions (in Votre dossier). This document allows the applicant to highlight his/her achievements since the beginning of his/her career (with no date restriction, contrary to what is indicated in the Canadian Common CV guidelines). Please read the documents entitled Preparing a CV for the Fonds and Formatting standards for Contributions - details in Votre dossier (your e-file).

Forms may be completed in French or in English. However, the title of the project and the summary must be in French.

The pages of all attachments to the electronic application must be 8½" x 11" (216 mm x 279 mm) and submitted as PDF files.

The description of the research project or the integration program, including the references, must follow the requirements below :

  • Pages must be single-spaced with a maximum of six lines of type per inch;
  • All text must be in Times New Roman font (12 pt) for users of Microsoft Office or Open Office, or in Nimbus Roman font (12 pt) for users of LaTeX;
  • Condensed fonts are not accepted;
  • Margins must be set at a minimum of 1.9 cm (¾");
  • Pages must be identified as followed:
    • Upper right corner : Last and first name of the applicant
    • Upper left corner : 6. DESCRIPTION DU PROJET DE RECHERCHE
    • Bottom center : Pages 4.1, 4.2, … , 4.7
  • Maximum of 7 pages including tables, figures and bibliographic references. Additional pages are not sent to the reviewers.                                                                                           

Only official Research Program for College Researchers (Programme de recherche pour les chercheurs de collège) forms, the Canadian Common CV and the other required documents are accepted. Candidates are not sent notice of any information or documents missing from the file. Any documents received after the deadline for applications are not considered and files cannot be updated. Any excess pages or documents that are not required are removed from the application. These rules are strictly enforced. Required documents must be postmarked or delivered by messenger no later than the closing date for applications. In the case of a submission by e-mail, the date of transmission is the proof of the date of the invoice.

Form signatories declare that the information provided is accurate and complete. They agree to abide by the rules and principles stated in the FRQNT "Politique d'éthique et d'intégrité scientifique". Consequently, where required, researchers authorize the college or CCTT to transmit any personal information arising from application of this policy. Signatories agree to allow the information in this application to be disclosed for evaluation and examination purposes, provided those with access to the information agree to abide by standard rules of confidentiality. Furthermore, the signatories agree to respect the policies of intellectual property of their respective colleges.

The FRQNT assigns a personal identification number (PIN) to each researcher in its database. This code enables them to access the computer system and facilitates communication between the agency and its clientele, while complying with the Act respecting access to documents held by public bodies and the protection of personal information.

Files that do not include the information needed to determine candidates' eligibility or to assess them are deemed inadmissible by the FRQNT.

Only candidates may ask for their file to be withdrawn.

The deadline for transmitting the application is October 26, 2016, at 4 p.m. (Eastern Daylight Savings Time).


4.

Required documents

The following documents must be transmitted to the FRQNT by October 26, 2016, at 4 p.m. (Eastern Daylight Savings Time):

e-Filing

  • The e-Form to apply for the Research Program for College Researchers.
  • The Canadian Common CV e-form. Note: In contrast to the instructions given in the guidelines of the Canadian Common CV, you can list all your research publications and works without any date restriction.

Signatures

  • Candidate: The electronic transmission of the application implies the electronic signature of the applicant.
  • College or CCTT: The direction must approve each application coming from its college or CCTT by using the extranet of the FRQNT. The direction of a college or CCTT not having access to the extranet of the FRQNT must contact the program administrator no later than a week before the deadline for transmitting the application in order to name a manager of the extranet for the institution.

Send by regular mail, courier or email in PDF format to college.nt@frq.gouv.qc.ca:

  • A letter or e-mail of confirmation from the editor for each publication declared as submitted, accepted or in press in the Canadian Common CV.
  • If applicable, a copy of the permanent residence card of Canada (recto verso). If the candidate is neither a Canadian citizen nor a permanent resident, a copy of a visa or work permit proving his/her legal status in Canada. To obtain the first instalment, the candidate will have to send a supporting document demonstrating that he/she has applied for a Québec Selection Certificate from the appropriate authorities. For the second instalment, the candidate will have to send a supporting document demonstrating that a permanent resident application has been submitted. Finally, to qualify for the third year of funding, the researcher must have obtained permanent resident status, and provide proof.

The FRQNT reserves the right to verify with the relevant agencies the authenticity of all documents and information provided in the application.


7.

Assessment of proposals

Assessment criteria

Applications are assessed based on the criteria and weighting listed below. It is the responsibility of the applicant to clearly meet these criteria in his/her proposal. Candidates having already received a grant in the same program should take care to highlight the achievements resulting from the previous grant and to underline any link or continuation with the newly submitted project.

Quality of the research project (50 %):

  • Originality and innovation;
  • Importance of the work and expected contributions to the research field;
  • Reach of the objectives;
  • Relevance of the methodology;
  • Practicality of the schedule;
  • Availability of the research infrastructure and equipment to carry out the project;
  • Relevance of the research project with regards to highly-qualified personnel training, particularly students at the college level;
  • Budget justification and links, if applicable, to other sources of funding;
  • Importance of the benefits of the project for the college community, local area, other researchers (other than the direct collaborators) and end users.

Competency in research of the applicant (50 %):

  • Knowledge, expertise and experience required to successfully carry out the proposed research;
  • Quality of any past or potential contributions in the proposed research field including research reports, patents, publications and others;
  • Knowledge transfer activities, such as the organization of seminars, study days, symposiums or training sessions, if applicable;
  • Activities for dissemination to the general public, such as media relations, video production, general public activities, production of popularized content for mass media, the web and social media, if applicable.

 


8.

Assessment process

The applications are evaluated by multidisciplinary assessment committees made up of members chosen among peers from the college, industrial, socio-economic and university sectors, if applicable. These committees request the opinion of external reviewers.

When submitting their applications, applicants must suggest at least three examiners who they believe could best assess their proposal. The FRQNT reserves the right to call upon their services or not.

Role of the assessment committees

The assessment committees evaluate the applications according to the assessment criteria and taking into account the quality standards in effect and existing research traditions in the involved various disciplines. The proposed budget is also examined.

The assessment committees must also rank the applications and advise the board of directors of the proposals that merit funding.

Role of the program administrator

The program administrator is responsible for ensuring that the committees and the external referees comply with the current rules of the program, and standard rules of ethics.


9.

Integrity of the evaluation process

The FRQNT board members are not involved in the scientific evaluation of funding applications, and at no time may researchers, students or institutional authorities make contact with the evaluation committee chairperson or members. The FRQNT has the right to withdraw an application from competition if there is any attempt to lobby the committee or sway the evaluation process.

Every person recruited to sit on an evaluation committee must comply with standard rules of confidentiality regarding the application packages, committee makeup, deliberations and recommendations. The evaluation committee chairperson, members and outside experts are required to disclose any conflicts of interest and must sign a written statement in this regard.


10.

Announcement of results

Recommendations from the assessment committees are submitted to the Board of directors of the FRQNT who makes the funding decisions.

The decisions of the Board of Directors of the FRQNT are final and cannot be appealed.

The results are announced at the beginning of April 2017. The decisions of the Board of directors of the FRQNT will be sent to the institutions and applicants. For information on the results, the applicant must refer to his/her institution's research office or the FRQNT's website.

Grants are conditional to the budget allocation from the Assemblée nationale du Québec and decisions from the board of directors of FRQNT. The value of the grants may be changed at any time without notice. Thus, it is highly recommended to not commit expenditures before the amount of funding is officially announced.


11.

Description and nature of the financial assistance

Once the results are announced, funded researchers should refer to the Common General Rules and the specific rules of the current program available at the FRQNT Web site. These documents provide the information relative to grant management.

The financial assistance consists of a grant of up to $32,000 per year. This grant may be made up of salary support and an operating grant.

A project may also receive funding from other sources or monetary or in-kind contributions from colleges, CCTTs, universities, government departments or other granting agencies, in keeping with the regulations of these programs.

The operating grant can only be used to fund current expenses that are directly related to the completion of the research project. The admissible expenses are:

Remuneration according to prevailing institutional standards:

  • Students – college level
  • Trainees – college level
  • Undergraduate students
  • Master's students
  • Ph.D. students
  • Postdoctoral research trainees
  • Research professionals
  • Research technicians

Others expenses:

  • Travel and lodging expenses related to project realisation
  • Research and supplies material, and costs of analysis
  • Equipment and space rental or using fees
  • Cost of publishing research results, articles and reports directly related to the project
  • Cost to present results directly related to the project at scientific meetings for a maximum of $2,500 per year (see also specific work-life balance measures in the Common General Rules , article 8.5)

Expenses related to the dissemination of research results to the general public (e.g. media relations, video production, general public activities, production of popularized content for mass media, the web and social media) and expenses generated by ethics-related activities are also eligible.

All other expenses are not eligible.

The funds are paid out directly to the colleges or CCTT, which administrate them and make them available to the researchers. Only the expenses that are directly related to the project and incurred after the approval date are accepted.


12.

Duration of subsidies

The funds will be granted annually for the period from April 1 to March 31. Funding is granted for a two or three-year period. The balance remaining upon expiry of the funding period may be carried over, but only for one more year.

Condition

The funds are conditional on the applicant being employed by the college or CCTT with which he/she is affiliated. Payments are also conditional on the submission of annual financial reports from the college or CCTT with which he/she is affiliated. If needed, the grant can be transferred to another institution following the approval of the FRQNT and the involved institutions.


13.

False of misleading information

Under the Act respecting the Ministère de l'Enseignement supérieur, de la Recherche, de la Science et de la Technologie (R.L.R.Q., c. M-15,1,0,1), any applicant who gives false or misleading information to obtain or procure financial support is guilty of an offence and liable to a fine. If found guilty, the individual is barred from receiving financial support for a period up to five years.

Where a legal entity commits an offence, any of its directors or representatives who knew about the offence are considered to be parties to the offence and are also subject to a fine, unless they prove to the court's satisfaction that they did not agree with the commission of the offence. Moreover, such declaration constitutes a breach of the politics of responsible research conduct.

The FRQNT has the right to impose any penalty or take any additional measures they deems expedient. The FRQNT may also take legal action to recover fraudulently obtained funds and collect damages.


14.

Research Ethics and conformity

All projects involving human subjects or biological materials (body parts, products, tissues, cells or genetic material from a human body, of a person living or dead) or administrative, scientific or descriptive data from human subjects, require the approval of the research ethics board of the principal applicant's institution (Common General Rules, article 5.3). Furthermore, if applicable, researchers must report any environmental impacts of their research and employ reasonable efforts to minimize them. To this end, they must obtain the required authorization and permit before the start of the project.


15.

Responsibilities of the FRQNT

The FRQNT is not responsible for any direct or indirect damages resulting from the processing of any application for any fellowships, funding or any other types of request. Without limiting the generality of the foregoing, the FRQNT is not responsible for any direct or indirect damages resulting from the unauthorized disclosure of any information contained in an application. Despite all of the precautions that the FRQNT takes to preserve the confidentiality of all information that must remain as such, it is possible that certain countries to which the information is communicated do not follow the same protection processes (e.g.: asymmetric cryptography, enciphering, etc.).

Act respecting access to documents held by public bodies and the protection of personal information

The FRQNT is subject to the Act respecting access to documents held by public bodies and the protection of personal information (R.S.Q., chapter A-2.1).

Candidates can obtain further information on access procedures, the protection of personal information and the recourse provided for in the Act by contacting the person responsible for the Act at the FRQNT:

Me Mylène Deschênes, B.C.L., LL.B., LL.M.
Directrice, affaires éthiques et juridiques
responsableacces.nt@frq.gouv.qc.ca


Do you have questions?

agent picture

Guy Tremblay

Program Manager

 college.nt

418 643-8560 ext: 3439