Student Exchange Program – Canadian Friends of Tel Aviv University (CFTAU) - Fonds de recherche du Québec – Nature et technologies (FRQNT)


Summary

Competition year :

2018-2019

 

Deadline (application) :

December 13th, 2018, 4 PM

 

Amount :

$32 000

 

Duration :

6 to 12 months

 

Announcement of results :

At the latest 2 months after the FRQNT receives the application

 

Program rules

The allocation will be made on a first come, first served basis and the funds available for this program, see 7. Awarding and announcement of the results, or at the latest December the 13th of 2018 at 4pm.

The Common General Rules of the Fonds de recherche du Québec (Fonds de recherche du Québec – Nature et technologies, Fonds de recherche du Québec – Santé and Fonds de recherche du Québec – Société et culture, hereinafter the "FRQ") provide general information for FRQ funding holders. These rules aim to ensure consistency with the values promoted by the FRQ in their strategic plans and apply to all FRQ programs.

Funding by the FRQNT to researchers, students and institutions is subject to their commitment to observe the principles of the Plan d'action en gestion de la propriété intellectuelle dans les universités et les établissements du réseau de la santé et des services sociaux où se déroulent des activités de recherche, of the FRQNT's Politique d'éthique en recherche and the FRQ's Policy for the Responsible Conduct of Research.


1.

Objectives

Recognizing that women remain underrepresented in engineering and computer science, the CFTAU-FRQNT Student Exchange Program aims to significantly increase the participation of women in these areas, while stimulating interest in research and fostering collaboration between female students in Québec and Israel in these fields.

The program is being introduced in 2018–2019 with research internships for female students from Québec at Tel Aviv University (TAU). The bilateral aspect of the program will take effect in the following year. Israeli women enrolled in engineer and computer science programs will then have the opportunity to carry out a research internship in a Québec university. These program rules will be expanded accordingly in the month following the confirmation of the continuation of the program.


2.

Target applicants

Recognizing that women remain underrepresented in engineering and computer science and considering that TAU and the FRQNT deem it essential to significantly increase the participation of women in these fields, the program is aimed at full-time female graduate students enrolled in a master's or PhD program in engineering or computer science.

Applicants must be registered as full-time students in a Québec university and meet the requirements of their study programs.


3.

Eligibility requirements

Applicants must meet the following eligibility requirements.

  • Reside in Québec
  • Be registered as a full-time student in a master's or PhD program in engineering or computer science in a Québec university
  • Be a woman

Place of internship

The internship shall be carried out at TAU in the field of engineering or computer science.

Duration of the internship

The internship shall be carried out for a minimum of six (6) months and a maximum of twelve (12) months.

Start of the internship

The internships for Phd students shall begin at the latest on March 31th 2020.

The internships for master student have to start in October 2019.

Québec students may choose to arrive at TAU in early September to follow a four- to six-week Hebrew course.

Restrictions

Students who are co-supervised by TAU are not eligible to apply to this program to travel to TAU.

Students who receive an award under this program are not eligible to apply to the subsequent competitions.


4.

Applications

Each applicant must create an account in the FRQnet system to fill in the program application form. Applications must be submitted by December 13th, 2018.

The program application form is available in French and English. Applicants who fill in an application in English must include a French translation of the project title.

Required documents

The required documents must be included as legible attachments to the application submitted through the FRQnet system. All applicants must provide the following documents.

  • A copy of their official transcripts (unofficial electronic copies shall not be accepted) for all their university studies, completed or not (certificate, bachelor's master's, PhD, etc.). The FRQNT considers all transcripts provided to students by a registrar's office as official. For transcripts issued by an institution located outside North America, applicants must include a letter that explains the issuing institution's grading system;
  • A motivation letter written by the applicant that details her academic and professional goals;
  • A letter written by a professor at TAU that confirms the duration, objectives and supervision of the internship;
  • A letter of support written by the supervisor in the Québec university in which the applicant is enrolled;
  • A photocopy of the valid Québec insurance card

All documents submitted in a language other than French or English must include a certified translation of the original document.

Incomplete applications shall be deemed ineligible.

5.

Value of the award

The program provides for expenses related to international travel and living expenses.

The FRQNT shall reimburse the international travel expenses incurred by Québec students (including fares to and from the airport), up to a maximum of C$2 000.

The FRQNT and TAU will equally co-fund the monthly living allowances of Québec students in an amount of C$2 500 per month for a period of six (6) to twelve (12) months. This amount will be divided in the following way. The FRQNT shall contribute C$1 250 per month in cash. TAU shall cover the Québec student's accommodation expenses in a TAU residence, representing a value of approximately US$800 per month (C$1 250).

The research internship award is valued at up to C$32 000, including international travel expenses.

The program does not include insurance coverage. Awardees must purchase travel, health and civil liability insurance coverage for the entire duration of their stay in Israel.


7.

Awarding and announcement of the results

Applications will be evaluated by a committee formed by the FRQNT. The applications will be subject to a recommendation for receiving the award. The offer of the awards will be based on the order of the applications submitted and according to the funds available. 

The results shall be announced at the latest 2 months after the FRQNT receives the application. The names of the winning applicants shall be released on the Web sites of the FRQNT and TAU.


9.

Internship follow-up and report

The awardee from Québec must fill in the certificate of TAU internship attendance provided by the FRQNT, ensure that it is signed by her supervisor and send it via e-mail to the FRQNT program manager no later than one month after her arrival in Israel. 

The awardee from Québec must also provide the FRQNT program manager with an internship report no later than six (6) weeks after the end of her internship. The free-format report must be at least one page long and include these elements: 1) description of the project to which the intern was assigned and her contribution 2) general assessment of the internship and the research skills she acquired; 3) collaborations she developed and their potential impact on her academic and professional career.


10.

Research ethics and compliance

All FRQNT funding holders must subscribe to the best practices in research ethics and scientific integrity and comply with the FRQNT's Politique d'éthique en recherche and the FRQ's Policy for the Responsible Conduct of Research.

In addition, awardee shall comply with the laws of their host country and the research ethics and integrity policy in effect at the host university. TAU shall inform awardees of all relevant policies.


11.

Responsibility of the FRQNT and TAU

The FRQNT and TAU make all reasonable efforts to ensure optimal service. However, they cannot be held liable for any direct or indirect damages resulting from their handling of applications for funding. Furthermore, without limiting the generality of the foregoing, the FRQNT and TAU are not liable for any direct or indirect damage resulting from the disclosure of personal or confidential information that was not authorized by the FRQNT or TAU. 


12.

Intellectual property

The Program is intended to offer students opportunities to add value to their graduate studies. In this context, it is understood that students will be able to present their experience and use the knowledge acquired in their master's or doctoral thesis and in their internship reports in accordance with the submitted internship project. In addition, they will remain the copyright holders of their master's or doctoral thesis, as well as of their internship report.

The FRQNT and TAU agree that no confidentiality clause can be imposed on the students by the host institutions preventing them to present their experience in the manner described in the preceding paragraph, subject to the confidentiality directly necessary for the protection of a patent in progress.

Moreover, any other type of intellectual property generated during the internship through the inventive contribution of the awardee may be shared out according to the modalities previously agreed between the awardee and her host institution.


13.

False and misleading information

The FRQ presume the good faith of the declaration provided in funding applications or in any other document submitted at any time during the funding cycle, from the initial application for funding to the final report. Applicants and funding recipient must be transparent and provide accurate and precise information. They must be conscientious about advising the FRQ of any changes in their situation, where applicable. Such qualities are essential to maintaining the trust of the FRQ in its funding recipients.

Under the Act Respecting the Ministère de l'Enseignement supérieur, de la Recherche, de la Science et de la Technologie (CQLR, c. M-15.1.0.1), any individual who submits an application containing false or misleading information to obtain or procure financial support is committingan offence, is liable to a fine and could be barred from receiving financial support for a period of up to five years. Where a legal person commits such an offence, every director or representative of that legal person who was aware of the offence may be liable to a fine. Furthermore, such a declaration constitutes a breach of responsible research conduct, as set forth in the Fonds de recherche du Québec Policy for the Responsible Conduct of Research, and may be subject to sanctions in accordance with this policy. The FRQ reserve the right to take immediate measures to stop the use of public funds obtained through false or misleading information, and to take legal action to recover fraudulently obtained funds and claim compensation for damages caused where appropriate.


14.

Confidentiality

The applications for funding that are deemed eligible for funding by the review committee shall be provided confidentially to TAU, in keeping with the ranking established by the review committee, for a final decision.

The FRQNT is subject to the Act respecting Access to documents held by public bodies and the Protection of personal information (CQLR c A-2.1) (hereinafter, the "Act"). TAU has therefore undertaken that the personal information communicated by the FRQNT shall benefit from protection equivalent to that guaranteed by the Act. TAU shall implement all the protection and security measures required to ensure the confidentiality of the information and only use the information for the purposes of this program.