Thematic scholarships


Summary

Competition year :

2016-2017

 

Deadline (application) :

October 2nd, 2015, 4 PM

 

Amount :

Variable

 

Duration :

6 sessions / 9 sessions

 

Announcement of results :

End of April

 

Programs rules- ministère des Transports (A4), energy (A7) and aerospace (A8)

Important modifications have been made in the « Eligibility conditions » and « Submitting applications » sections. Please read carefully these sections.

No reminder will be made and no pieces can be added after the application deadline.


1.

Objectives of thematics scholarships

The purpose of these scholarships is to foster student interest in research and to financially assist the best candidates in undertaking or continuing a Master's or Doctoral research program or research doctorate in theme areas deemed priorities for Fonds  de recherche du Québec - Nature et les technologies (FRQNT) partners.

Objective of ministère des Transports scholarships (A4)

The purpose of ministère des Transports (MTQ) scholarships is to foster the training of  students in fields compatible with the Department's strategic goals:

  • Enhance transportation competitiveness and efficiency in order to support the socio-economic development of Quebec;
  • Adapt transportation services to future public needs;
  • Improve transportation safety;
  • Improve the balance between transportation and environmental imperatives;
  • Improve the efficiency of road infrastructure-related activity;
  • Develop intermodal and integrated transportation systems for passengers and goods;
  • Test new transportation-related technology.

Objective of energy research scholarships (A7)

The purpose of ministère des Ressources naturelles et de la Faune (MRNF), Energy  and Mines sector scholarships is to increase Quebec's energy self-sufficiency and  ensure economic and employment development.

The program makes it possible to support students whose research projects concern  the technical, economic and social dimensions of conventional and unconventional  energy systems, notably in the following areas:

  • Biomass energy enhancement;
  • Hydrogen production, storage and use;
  • Alternative biomass-derived fuels, with priority given to ethanol from cellulose;
  • Solar energy;
  • Wind energy;
  • Minihydraulics;
  • Electrotechnology;
  • Electrochemical technology;
  • Gas technology;
  • Energy efficiency;
  • Climate change.

The program also supports energy research projects that do not directly correspond with the areas described above but which meet Department objectives. Projects are judged on the basis of their relevance and compatibility with the latest technology and the changing energy environment.

Examples of such research projects are resource development, conversion to  secondary energy, energy storage, transport, use and management, the effects of energy on climate change and regulatory factors.

Objectives of aerospace scholarships (A8)

The purpose of this program is to foster the contribution of relevant technology, methods and expertise to fulfilment of the needs of Quebec's aerospace industry and the transfer of acquired knowledge between companies and university institutions.

The program is aimed at supporting students whose research projects are in the  following areas:

  • Aerodynamics and structural analysis;
  • Aerospace antennas;
  • Mass and force calculation;
  • Microwave equipment;
  • Materials engineering;
  • Computer-assisted manufacturing;
  • Spatial science and electronic systems.

2.

Clientele

Master's and Doctoral thematic scholarships are intended for candidates who wish to complete a graduate university program in agri-food, transportation, energy or aerospace.

FRQNT Master's and Doctoral scholarship holders (general programs) may not apply under thematic scholarship programs for a program for which they have already received funding.


3.

Eligibility conditions

Candidates must meet eligibility conditions as of the deadline for submitting      applications.

Citizenship and residence

Candidates must meet each of the following three conditions:

  • Be a Canadian citizen or permanent resident of Canada under the Immigration and Refugee Protection Act (S.C. 2001, c. 27). Applicants who are not Canadian citizens or permanent residents of Canada must demonstrate, at the time of submission of their application, that they have obtained a Québec Selection Certificate and that a permanent resident application has been submitted to the appropriate authorities. However, to receive the scholarship, the applicant must be a Canadian citizen or permanent resident of Canada and be domiciled in Québec for at least one year. Applicants who are not Canadian citizens or permanent residents of Canada are required to confirm citizenship or resident status before financial support can begin. If the applicant is unable to obtain citizenship or resident status before March 1 of the year following the offer of financial support, the scholarship will be cancelled;
  • Be domiciled in Québec for at least six months. The FRQNT reserves the right to verify that this condition has been met;
  • Be resident of Québec within the meaning of Article 5 of the Health Insurance Act (CQLR, c. A-29)  and the Regulation respecting eligibility and registration of persons in respect of the Régie de l'assurance maladie du Québec. (CQLR, c. A-29 and CQLR, c. A-29, r. 1).

Persons who maintain their Quebec resident status within the meaning of the Quebec health Insurance Act (L.R.Q.c.A-29) and who live outside Quebec solely for the purpose of continuing their studies, are deemed to be living in Quebec.

Persons who do not maintain their Quebec resident status and who have been living outside Quebec for fewer than two years after having, for at least five years, been domiciled in Quebec and having been residents within the meaning the Quebec Health Insurance Act, are exempt from residence requirements.

Accordance with paragraph 12, candidates who become FRQNT scholarship holders must meet citizenship and residence requirements for the duration of the scholarship.

Minimum grade point average

Candidates for a Master's program scholarship in transportation (A4), energy (A7) or aerospace (A8) must have a high grade point average (3.55) or the equivalent for their undergraduate degree. Candidates whose average is less than the required grade point average are not eligible. Candidates may consult the equivalency table for minimum grade point average Tableau des équivalences pour la moyenne minimale requise.

In the case of candidates who are changing careers, grades from degrees unrelated to the program of study for which the scholarship is being sought are not considered. However, a degree used as the basis for admission to a Master's or Doctoral program is deemed to be relevant. Transcripts for these grades must be enclosed with the file.

Restrictions

It should be noted that:

  • Candidates cannot ask the scholarship for preparatory studies.

  • Candidates with Ph.D.s are not eligible for a Master's scholarship.

  • Candidates who have already received financial assistance from a recognized funding agency, (e.g. SSHRC, NSERC, CIHR, the Fonds de recherche du Québec, etc.) over a period totaling five years (15 sessions) cannot apply for the current competition for starting or continuing a Master's or Doctoral program;

  • Students may hold an award or scholarship from only one Fonds.

Eligibility period

The rules governing scholarship eligibility periods take into account the sessions (Master's and Doctoral level) completed before May 1st , 2016, whether funded or not.

The FRQNT also considers part-time or unregistered sessions in calculating the eligibility period, provided the registrar's attestations are enclosed with the candidate's file. Candidates must verify whether they are eligible for the competition by consulting the Equivalency table for terms taken or a non-registered or part-time basis Tableau des équivalences pour les sessions sans inscription ou effectuées à temps partiel.

To determine the funding period for the Master's and Doctoral levels the FRQNT takes into account the number of sessions during which the candidate received financial assistance from all recognized funding agencies so that total funding does not exceed 15 sessions.

Master's scholarship eligibility period

A candidate is eligible for the Master's research scholarships competition during the first six sessions of his/her Master's degree (or the equivalent). The sessions followed in a Master's program (or the equivalent) prior to the effective date of the scholarship will be deducted from the duration of the funding. No funding will be granted after a student's sixth session in a Master's program.

Scholarship holders who go on to the Doctoral level without having used all the instalments of their Master's scholarship can use them to begin their Doctoral program. However they have to successfully complete in the Doctoral scholarship program in order to receive the subsequent nine scholarship instalments.

Qualifying period for students who proceed directly from a Bachelor's to a Doctoral program and for students who fast-track from a Master's into a Doctoral program

A candidate admitted into a Doctoral program from a Bachelor's program and one who fast-tracks into a Doctoral program without writing a thesis must apply to the Master's scholarships competition (B1) during the first six sessions of his / her graduate studies program. In this case, the master's scholarship will be increased to be of the same value as the doctoral scholarship. A candidate must apply to the PhD scholarships competition (B2) during the 3th, 4th and 5th years of his / her graduate studies (sessions 7 to 15). The sessions followed in a program prior to the effective date of the scholarship will be deducted from the duration of the funding. No funding will be granted after a candidate's sixth (B1) or fifteenth session (B2).

A candidate who holds a Master's degree when beginning his / her Doctoral studies must apply to the Doctoral scholarships competition.

Doctoral scholarship eligibility period

A candidate is eligible for the Doctoral research scholarships competition during the first nine sessions of his/her Doctoral degree (or the equivalent). The sessions followed in a Doctoral program (or the equivalent) prior to the effective date of the scholarship will be deducted from the duration of the funding. No funding will be granted after a student's ninth session in a Doctoral program.

A scholarship recipient beginning his/her post Doctoral research and who has not used his/her entire scholarship may transfer the payments in order to start his/her post Doctoral research.  However, he/she has to successfully compete in the postdoctoral scholarship competition in order to receive subsequent scholarship instalments.

Exceptions in calculating the eligibility period

The only exception to the rules governing the eligibility period for scholarships concerns circumstances beyond the candidate's control, such as a serious illness that forces students to suspend their studies. Exceptions cannot be made for grade point averages below the minimum required for the Master's level competition.

Candidates who suspended their studies due to maternity or parental leave can request an extension of their eligibility period for a maximum of 12 months. The request must be accompanied by supporting documents.

When the student is a person with a disability as stipulated in the Act to secure the handicapped persons in the exercise of their rights with a view to achieving social, school and workplace integration (L.R.Q. chapter. E-20.1), the rules pertaining to the eligibility period do not apply. The duration of the scholarship is two years at the Master's level and three years at the Doctoral level. Documents must be then passed on with the demand.

The FRQNT may refuse any request not adequately justified.

Place where scholarship is used

The FRQNT and its partners put no restrictions on the place of study. However, candidates who do not have Canadian citizenship are not eligible for a study scholarship outside Canada.

Paid leave

Candidates who are on a sabbatical or study leave with remuneration that exceeds 50% of their regular salary are not eligible. However, those receiving deferred remuneration are not subject to this restriction.


4.

Submitting an application

Candidates who wish to apply for a scholarship must follow the Instructions for completing an application. It is also strongly suggested to read the guide for the preparation of a demand "Building on Excellence".

Candidates may submit one application or more for thematic scholarship programs, but only one application per year per program is allowed. Candidates who apply for thematic programs A4, A7 and/or A8 may also apply for regular programs.

Contents of a file

E-forms

A candidate must have a personal identification number (PIN) in order to fill out the form.

The application form you are required to complete and send electronically before the closing date is available only on the FRQNT Web site. Keep a printed copy of the form for your files.

Forms may be completed in English or French. Candidates who submit the form in English must provide a French title for their project.

Required documents

The required documents must be submitted in the appropriate file on the request form.

Candidates must ensure that their application includes all the required documents so that the application file is considered acceptable.

You have to supply the following documents:

  • A copy of official transcripts of marks (any non official electronic version will not be accepted) for all university studies, completed or not (certificate, degree, Bachelor's, Master's or Ph. D., etc). When equivalences are granted for courses taken at other institutions or in previous programs, transcripts for these grades must be enclosed with the file, including collegial transcripts. For transcripts from outside Canada or United States, candidates must enclose a letter explaining the grading system used by the institution in question. The Fonds de recherche reserves the right to verify with institutions the authenticity of any information given by applicants; FRQNT considers transcripts issued by the Registrar's Office to the applicants to be official transcripts. Opening the envelope to scan the transcripts will not render it unofficial for FRQNT purposes;
  • For permanent residents, a copy of Canadian immigration papers or permanent Resident Card;
  • For Canadian citizens born outside, a copy of proof of Canadian citizenship;
  • A photocopy of a valid Quebec medical insurance card or any other document which proves that you are a resident of Quebec within the meaning of the Quebec Health Insurance Act;
  • Acknowledgements of receipt from the editor for all articles submitted and notices received from editors for articles accepted for publication (Acknowledgements of receipt for articles already published are not sent to the evaluation committee);

Additional document for candidates who studied part-time for at least one session since  the date they first enrolled for graduate studies:

Official attestation of interrupted enrolment and, where applicable, a medical certificate indicating the duration of and the reason for the interruption.
  
Additional documents for candidates wishing to be considered for exemptions regarding the eligibility period:
Official attestation of interrupted enrolment and, where applicable, a medical certificate indicating the duration of and the reason for the interruption.

Only the e-form for the 2016-2017 financial year and the other documents required are accepted. No attached material or documents other those required are forwarded to the evaluation committee. Files cannot be updated after the closing date for applications. You may, however, update any contact information by e-mail: thematiques.nt@frq.gouv.qc.ca.

Documents submitted in a language other than French or English must be  accompanied by a certified translation.

Procedure for submitting required documents

Before the closing date for applications, candidates must submit all required documents in the appropriate file on the application form. No reminder will be made and no files can be added after the deadline for submitting applications.

Important : incomplet files will not be accepted

Acknowledgement of receipt

Candidates will be e-mailed an acknowledgement of receipt in December at the latest. Candidates who have not received this notification must contact the program administrator before December 15th.


5.

Eavaluation of applications

Evaluation criteria

Applications are evaluated based on the following criteria and weighting:

Ministère des Transports scholarships (A4)

Excellence of university record

5 points

Aptitude for research and relevant research experience, where applicable

5 points

Quality of the research project and its compatibility with the strategic goals of the Ministère des Transports du Québec

10 points

TOTAL

20 points

 

Energy research scholarships (A7)

Excellence of university record

5 points

Aptitude for research and relevant research experience, where applicable

5 points

Quality and interest of the research project

5 points

Relevance of the research project

5 points

TOTAL

20 points

 
Aerospace scholarships (A8)
 

 

Master's

Doctorate

Excellence of university record

6 points

6 points

Aptitude for research and relevant research experience

8 points

6 points

Quality and interest of the research project

6 points

8 points

TOTAL

20 points

20 points

 

Excellence of university record

The following indicators are used:

  • Cumulative average obtained;
  • Progression of studies;
  • Duration of studies;
  • Prizes and distinctions

Aptitude for research and relevant research experience, where applicable

The following indicators are used:

  • Reason for the application and research interests;
  • Candidate's experience and achievements;
  • Leadership skills;
  • General presentation of the file.

Scientific quality and interest of the research project

The following indicators are used:

  • Clarity of the scientific objectives;
  • Relevance of the methodology for the objectives sought;
  • Originality of the project;
  • Contribution to the advancement of knowledge in the field concerned;
  • Compatibility of the proposed project with the supervisor's field of research.

Relevance of the research project (A7)

The following indicator is used:

  • The relevance of the research project with regard to the objectives of the thematic scholarships aimed by the concerned ministries.

Evaluation procedure

Role of evaluation committees

Admissible applications are submitted to evaluation committees composed of four members, mostly university professionals, named by the Board of Directors of the FRQNT. Occasionally government and private enterprise representatives are asked to sit on the committees.

The evaluation committees compare the candidacies submitted according to the evaluation criteria in effect.

The evaluation committees are responsible for ranking all of the applications on merit.

Role of Board of Directors

The Board of Directors is advised by the evaluation committees and, being the only body with an overall view of the work of peer committees, makes funding decisions, thereby exercising its role as an administrator of public funds to the best of its knowledge. The Board is accountable for its decisions to the Government of Quebec.

Role of program administrators

The program administrator of the FRQNT prepares the annual call for applicants and appoints the evaluation committee. The program administrator follows up on all correspondence with the applicants, scholarship recipients and scholarship coordinators in Québec universities. The program administrator must also see that committee members respect the evaluation criteria and rules of ethics that are in effect.


6.

Integrity of assessment process

The Fonds board members are not involved in the scientific evaluation of funding applications, and at no time may researchers, students or institutional authorities make contact with the assessment committee chairperson or members. The Fonds have the right to withdraw an application from competition if there is any attempt to lobby the committee or sway the evaluation process.

Every person recruited to sit on an assessment committee must comply with standard rules of confidentiality regarding the application packages, committee makeup, deliberations and recommendations. The assessment committee chairperson, members and outside experts are required to disclose any conflicts of interest and must sign a written statement in this regard.


7.

Awarding of scholarships and annoucement of results

Awarding of scholarships

Candidates are evaluated and ranked on merit by the evaluation committees. For each evaluation committee, scholarships are offered according to the available budget for each program.

Ministère des Transports scholarships (A4)

The ministère des Transports du Québec offers a minimum of $170,000 in Master's or Doctoral scholarships.

Energy research scholarships (A7)

The Ministère des Ressources naturelles et de la Faune, Energy Division, offers a minimum of $98,000 in Master's or Doctoral scholarships.

Aerospace scholarships (A8)

The FRQNT offers one Master's and one Doctoral scholarship per year.

Announcement of results

At the end of April, the FRQNT or his partners transmits its decision to candidates through their e-file. Candidates are informed of the classification of their file and may then print the letter of decision.

Contacting members of the committees, who are subject to rules of confidentiality, is strictly prohibited.

The decisions of the Board of Directors of the FRQNT and his partners are final and cannot be appealed. There is no appeal process.

The candidate must accept or decline the scholarship within ten (10) business days of receiving the scholarship notification. After this deadline, candidates are deemed to have declined the scholarship.


8.

Rules for using scholarships

The scholarship holders have to conform to all the rules described in detail in the Scholarship Holder's Guide.

To receive the scholarship, the applicant must be a Canadian citizen or permanent resident of Canada and be domiciled in Québec for at least one year. Applicants who are not Canadian citizens or permanent residents of Canada are required to confirm citizenship or resident status before financial support can begin. If the applicant is unable to obtain citizenship or resident status before March 1 of the year following the offer of financial support, the scholarship will be cancelled.

All research projects involving human subjects; biological materials; administrative, scientific or descriptive data from human subjects; animals or animal parts, products or tissues require the approval of the research ethics board of the principal applicant's institution (Common General Rules, section 5.3). Furthermore, if applicable, scholarship holders must indicate on their application form any environmental impacts of their research project and employ reasonable efforts to minimize them. To that purpose, they must obtain any necessary permits and authorizations before starting the project.

The scholarship period must begin between May 1st, 2016, and January 15th, 2017 Unless exceptional circumstances exist, the scholarship cannot be carried over from one year to the next. For candidates who have begun the program of study, the period of use begins in May 2016.

The scholarship is not retroactive and sessions prior to Summer 2016 cannot be financed.

Excluding the exceptional cases relating to part-time studies as outlined in the scholarship holder's guide (disabled persons, family caregivers and parents), at the time the scholarship is received, scholarship holder must be registered full time in the Master's or Doctoral program for which a scholarship granted.

Scholarships are awarded for the duration of the eligibility period, subject to presentation of progress reports deemed satisfactory by the program administrator. The period of use cannot be longer than the eligibility period.

Note that for all changes to the program, project of place of study, future scholarship recipients must place a request as prescribed in the Scholarship Holder's Guide.

Value of scholarships

The FRQNT Board of Directors reserves the right to modify the value of scholarships at any time, without notice, notably in accordance with the credits annually allocated by the Assemblée nationale du Québec, its strategic priorities and budgetary process.

Ministère des Transports (A4) and Energy research program scholarships (A7):

Master's scholarship

The maximum value of Master's scholarships or for the first two years of graduate studies is $15,000. The scholarship holder may receive a maximum of six instalments totalling $30,000 within the eligibility period (six sessions or 24 months). Each instalment of a maximum of $5,000 covers a period of four months, or one session.

Doctoral scholarship

The maximum annual value of Doctoral scholarships for the 3rd, 4th and 5th years of graduate studies is $20,000.

The scholarship holder may receive a maximum of nine instalments totalling $60,000 within the eligibility period (nine sessions or 36 months). Each instalment of a maximum of $6,667 covers a period of four months, or one session.

Master and Doctoral Aerospace scholarships (A8)

The maximum value of scholarships is $20,000 for a period of three sessions, or 12 months of studies. Within their eligibility period (24 months at the Master's level and 36 months at the Doctoral level), scholarship holders may receive a maximum of six Master's instalments and nine Doctoral instalments. Each instalment of a maximum of $6,667 covers a period of four months, or one session.

For each entire year of funding, an aerospace (A8) scholarship holder may, receive an additional allowance of up to $20,000 to cover his/her annual tuition fees if these fees exceed $5,000.  For the scholarship holder to be eligible to receive this allowance, his/her tuition fees must not have been reimbursed by another organization.

Concurrent scholarships

According to rules presented in a way more detailed in the guide for scholarship holders.

Concurrent scholarships A7:

When the FRQNT offers a scholarship of equal or higher value or duration than a federal granting agency, the student may receive a complementary scholarship to make up for the difference in value and/or duration between the two scholarships. In this case, the scholarships must be coordinated.  If the duration/value of the scholarship from the Fonds is longer/higher, you must accept the NSERC, CIHR or SSHRC scholarship and the FRQNT scholarship.

Candidates who receive a scholarship from a private source, including universities, research chairs, consortiums, private international and foreign foundations, governments of other Canadian provinces and of foreign governments, may combine this support source with a FRQNT scholarship if allowed under these instances' rules governing combined scholarships. When a combination limit is imposed by a private funder, the FRQNT then reduces the value of its scholarship to enable the scholarship recipient to qualify for the full value of the external scholarship.

Concurrent scholarships A4:

In the case of a scholarship awarded through the program implemented by the Ministère des Transports (A4), 50% of the annual value of the scholarship from the federal funding agencies will be subtracted from the annual value of the scholarship from the FRQNT. The balance will then be paid out to the scholarship recipient, if applicable. In all cases, the scholarships must be coordinated.

 

Concurrent scholarships A8

For the aerospace scholarship program (A8), the FRQNT limits total income to the annual earnings that scholarship holders would receive if they worked full-time in this field.

Remuneration

Regardless of the exceptions relative to the paid work described in the guide for scholarship holders, scholarship holders may accept a job that does not exceed the maximum hours per semester allowed by your institution, provided their supervisor is in agreement and that these activities do not hinder their research program.

The salary that students receive from their supervisor for working solely on their research project is considered a scholarship for which cumulation is permitted.


9.

False or misleading information

In accordance with the Act Respecting the Ministère du Développement Économique, de l'Innovation et de l'Exportation (R.S.Q., c. M-30.01), applicants who give false or misleading information in view of obtaining or procuring financial support is guilty of an offence and liable to a fine. If found guilty, he cannot obtain financial support for a period of five years.

Where a legal person commits an offence, every director or representative of that legal person who was aware of the offence is deemed to be a party to the offence and is liable to a fine, unless he proves to the satisfaction of the court that he did not acquiesce to the commission of the offence.

The Fonds de recherche reserves the right to impose any sanction or supplementary measure deemed useful, and initiate legal proceedings to obtain reimbursement of fraudulently obtained amounts and a compensation for suffered damages.


10.

Responsabilities of the FRQNT

The FRQNT is not liable for any direct or indirect injury arising from processing of scholarships, bursaries or other applications, and, without limiting the generality of the above, is not liable for any direct or indirect injury arising from unauthorized disclosure by the FRQNT of the information contained in candidates' files. Despite all the precautions taken by the FRQNT to protect information that must be kept confidential, certain countries to which information is transmitted may not have security procedures such as asymmetric cryptography or encryption.

Act respecting access to documents held by public bodies and the protection of personal information

The FRQNT is subject to the Act respecting access to documents held by public bodies and the protection of personal information (R.S.Q., c. A-2.1).  The data required are collected, used and preserved in accordance with the requirements of this law.

Applicants can obtain information on access procedures, the protection of personal information and the rights of recourse stipulated in the Act by contacting the person responsible for the Act:

Me Mylène Deschênes, B.C.L., LL.B., LL.M.
Directrice, affaires éthiques et juridiques
responsableacces.nt@frq.gouv.qc.ca