The funding application must be submitted to the Fonds electronically. It must be completed using the appropriate form available in the FRQnet E-portfolio. Various documents are to be attached to the form in the sections intended for that purpose. The application includes 5 to 6 items, as the case may be:
1) The funding application (FRQnet E-portfolio)
This form has several sections to complete and requires the uploading of documents. The sections may be completed in English or French. However, the title and project summary must imperatively be in French. If applicable, the candidate must demonstrate, in the appropriate section, how the question of gender or sex, as well as environmental impact, will be taken into consideration in the realization of the research project.
2) A letter from the candidate's institution (PDF attached to the form)
A letter written and signed by the managing institution, attesting:
that the candidate holds or will hold a full-time tenure-track position (no later than September 1, 2020);
that the candidate is released from at least 25% if his/her teaching duties for the duration of the grant;
to the hiring date and position held, as well as employment start and end dates for any full-time tenure-track professorial positions previously held at other universities, if applicable;
In case of doubt as to the nature and duration of previous positions, the Fonds reserves the right to contact the appropriate university authorities to obtain further information.
if applicable, that the candidate's salary will be paid by the university or another source for the duration of the grant, in the case of an externally-funded professor;
if applicable, that the candidate has successfully defended his/her thesis and that graduation is a mere formality;
if applicable, the start and end dates of the parental leave or leave related to major family obligation, disability or health reasons;
In the case of a request for an eligibility period extension, appropriate supporting documents indicating and justifying the leave or situation must be provided in PDF format in the "Other documents" section of the electronic form.
3) A description of the research project (PDF attached to the form)
Maximum 7 pages (including figures, tables and bibliography) meeting the strict presentation standards set out below.
4) Justification of planned expenditures for the operating grant (PDF attached to the form)
Maximum 1 page. It is the candidate's responsibility to ensure that the planned expenditures do NOT EXCEED the maximum annual budget and the maximum program budget (see Section 7 — Description and nature of funding), otherwise the application will be deemed INELIGIBLE.
5) If applicable, a description of planned expenditures for the equipment grant (PDF attached to the form) for an amount between $7,001 and $50,000 & appropriate supporting documents according to the cases listed below
The description of planned expenditures for the equipment grant is a maximum of 2 pages.
When the cost of a single piece of equipment exceeds $25,000 (including taxes), two quotes from suppliers must be provided in the appropriate section (20 pages, PDF attached to the form). Exceptionally, one quote may be acceptable when it is fully justified in the appropriate section of the form.
Candidates who have already received, since taking up their position, a CFI or NSERC equipment grant can request an equipment grant provided that this is clearly justified in the document describing planned expenditures for the equipment grant.
For equipment whose total cost exceeds $50,000, the candidate must clearly justify the reason and specify the source(s) of complementary funding in the document describing planned expenditures for the equipment grant. In order for the contribution of the Fonds to come into effect, the candidate must provide supporting documents indicating the sources of complementary funding for the purchase of the requested equipment before June 1 of the grant starting year.
6) The Canadian Common CV and "Detailed Contributions" attachment (PDF attached in the FRQnet E-portfolio)
The CCV and Detailed Contributions document must be attached in the "Canadian Common CV" section. The CCV should cover only the past 5 years prior to the competition deadline. To create this document, please consult the document Preparing a CV for the Fonds. Note: candidates who already have a CCV must have updated it within one year prior to the competition deadline.
The list of scientific contributions should present the candidate's most relevant achievements since the beginning of his/her career (with no time restriction, unlike the CCV). However, the list of publications in the detailed contributions document should be limited to the last 5 years prior to the competition deadline. Proof of publication status (submitted, accepted, etc.) must also be included in the PDF document. For more information, refer to the document Detailed contributions attached file.
The funding application may be completed in English or French. However, the title and project summary must imperatively be in French. These may be used by the Fonds for promotional and dissemination purposes. Any section of the application that exceeds the maximum number of pages will be removed from the application before submission for evaluation
All documents attached to the electronic form must meet the following requirements, otherwise the application will be deemed INELIGIBLE:
Document format: 8½ x 11-inch pages (216 mm x 279 mm), in PDF format, not password protected;
Spacing: single-spaced with a maximum of six lines of type per inch;
Font: Times New Roman (12 point) for Microsoft Office or Open Office users, or Nimbus Roman (12 points) for LaTeX users. Condensed fonts are not accepted;
Margins: 1.9 cm (¾ inch);
Upper right corner: last and first name of candidate
Upper left corner: title of the attached document;
Lower centre: page number;
Respect the maximum number of pages permitted, which varies according to the type of document and is specified in the form. Excess pages will not be submitted to the evaluation committee.
Processing of applications and ineligibility criteria
Only the official program forms, the CCV and the required documents will be accepted. Any excess pages and non-required documents (e.g. supporting letter) will be removed from the application;
Candidates will not be notified of any element missing from their application. Any documents received after the application deadline will not be considered and applications cannot be updated;
Documents that do not meet the presentation rules and standards may lead to the application being deemed ineligible;
Applications that do not comply with the program rules or do not contain the information needed to determine eligibility or to be evaluated will be deemed ineligible by the FRQNT;
Only candidates may ask for their application to be withdrawn.
In signing the funding application, parties declare that the information provided is accurate and complete and agree to respect the rules and principles set out in the Fonds de recherche du Québec Policy for the responsible Conduct of Research. Candidates authorize their institution to transmit any personal information necessary in accordance with this policy, where applicable. Signatories agree to allow the information in this application to be disclosed for evaluation and examination purposes, provided those with access to the information agree to abide by standard rules of confidentiality. Furthermore, the signatories agree to share the responsibilities defined by the Government of Québec in its action plan for the management of intellectual property in universities and health and social service network institutions where research is carried out.
Your email address is the access key to the FRQnet grant and scholarship management system. It facilitates communication between the agency and its clientele, while complying with the Act respecting access to documents held by public bodies and the protection of personal information.