All attached documents and section of the electronic application form, including the Detailed Contributions attachment, must meet the standards presented in the Presentation standards for application – FRQNT document available in the program's Toolbox. Failure to comply with these standards will result in the application being deemed INELIGIBLE.
3.1 Required documents
The funding application must be submitted to the Fonds electronically. It must be completed using the official forms available in the FRQnet Portfolio.
Any excess pages or non-required documents (e.g. letter of support) will be removed from the application.
Various documents are to be attached to the form in the sections intended for that purpose. The application includes 5 to 7 items, as the case may be:
3.1.1 The funding application form (FRQnet Portfolio)
This form has several sections to complete and requires the uploading of documents. The sections may be completed in English or French. However, if you complete your application in English, you must provide a title and a project summary in both French and English.
Details for certain sections of the form
Ethics, responsible conduct and the environment
If applicable, the applicant must explain in the Ethics section how the use of humans, human biological materials or animals, the question of sex or gender, and environmental impacts will be taken into consideration in the realization of the research project.
In the Responsible Conduct section, the applicant must demonstrate how the principles of equity, diversity and inclusion will be taken into consideration in the management of the research project. Please refer to Section 12 for more information, including an online training module developed for Canada's research community.
List of suggested experts
The applicant must suggest 10 experts who will be able to assess the scientific relevance of the project.
The experts must have sufficient knowledge of the language in which the application is written.
They will not be notified of your suggestions.
The experts must have no current or recent (five years or less) collaborative relationship with the applicant and, if applicable, other members of the research team.
It is the responsibility of the applicant and the managing institution to ensure that the suggested experts are not in a conflict of interest (see Section 4.2 of the CGR for examples).
List of suggested experts – Eligibility criterion
During the course of the evaluation, if it comes to the attention of the program administrator that a real or apparent conflict of interest could affect the integrity of the evaluation process, the application may be deemed INELIGIBLE.
3.1.2 Description of the research project (PDF attached to the form)
Maximum 7 pages (including figures, tables and bibliography) written according to the standards set out in the Presentation standards for application – FRQNT available in the program's Toolbox.
3.1.3 Justification of planned expenditures (PDF attached to the form)
Maximum 1 page.
Operating grant – Eligibility criterion
It is the applicant's responsibility to ensure that the planned expenditures DO NOT EXCEED the maximum annual budget or the maximum program budget (see Section 7 — Description and nature of funding), otherwise the application will be deemed INELIGIBLE.
3.1.4 Description of planned expenditures for the equipment grant (PDF attached to the form) (if applicable).
Equipment grant – Eligibility criterion
An insufficient description and justification and/or failure to provide the required number of quotes may render the equipment grant request INELIGIBLE.
Maximum 2 pages.
It is important to specify that the equipment grant must be spent during the first year of the research project.
Applicants who have already received, since taking up their position, a CFI or NSERC equipment grant can request an equipment grant provided that this is clearly justified in the description of planned expenditures for the equipment grant.
The applicant must clearly justify why the equipment requested is necessary for the successful completion of the project.
The applicant must also explain why the other options available at his/her institution do not meet the needs of the project.
It is suggested that the repair and refurbishing of instruments and equipment be considered.
Equipment that requires an assembly of modules or accessories in order to be functional may be accepted. The relevance of the assembly must be clearly indicated in the equipment grant request.
For each of the following categories, a description and appropriate supporting documents are also required:
a) $7,001 to $25,000:
No quote required.
b) $25,001 to $50,000:
When the cost of a single piece of equipment exceeds $25,000 (including taxes), two quotes from suppliers must be provided in the appropriate section (20 pages, PDF attached to the form).
Exceptionally, a single quote may be accepted provided this is fully justified in the appropriate section of the electronic form.
c) Over $50,000$:
For equipment whose total cost exceeds $50,000, two quotes from suppliers must be provided in the appropriate section.
Furthermore, the applicant must specify the source(s) of complementary funding in the description of planned expenditures for the equipment grant.
If, at the time of application, the applicant does not have the complementary funding, the managing institution must undertake to pay the necessary amount before the first instalment of the grant starting year. A letter of undertaking from the managing institution must be included with the application in the "Other documents" section
Equipment grant – Funding condition
In order for the contribution of the Fonds to come into effect, the applicant must provide supporting documents indicating the sources of complementary funding for the purchase of the requested equipment before June 1 of the grant starting year.
Equipment grant – Good to know
The justification for the equipment grant is evaluated under the "Project presentation" criterion (Methodology).
3.1.5 Letter from the applicant's institution (PDF attached to the form)
A letter written and signed by the managing institution, attesting to the following:
a) That the applicant holds or will hold a full-time tenure-track position (no later than September 1 2021);
b) That the applicant will be released from at least 25% of his/her teaching duties for the duration of the grant (2021-2023).
c) To the hiring date and position held (day-month-year).
d) Where applicable, employment start and end dates (day-month-year) for all full-time tenure-track professorial positions previously held by the applicant at other universities in Canada or abroad. We recommend including any official documents that provide a definition of the position occupied at another Canadian or a foreign university.
In case of doubt as to the nature and duration of previous positions, the Fonds reserves the right to contact the appropriate university authorities to obtain further information.
e) If applicable, that the applicant's salary will be paid by the university or another source for the duration of the grant, in the case of a contracted professor.
f) If applicable, that the applicant has successfully defended his/her thesis and that graduation is a mere formality.
g) If applicable, the start and end dates (day-month-year) of parental leave or leave related to major family obligation, disability or health reasons.
In the case of a request for an eligibility period extension, appropriate supporting documents indicating and justifying the leave or situation must be provided in PDF format in the "Other documents" section of the electronic form.
Letter from the institution – Eligibility criterion
The Research Support for New Academics program requires that the letter from the managing institution be an attestation. Under no circumstances should it be a letter of support.
The receipt of a letter of support from the managing institution could render the application INELIGIBLE.
3.1.6 The Canadian Common CV and "Detailed Contributions" attachment (PDF attached in the "Canadian Common CV" section of the FRQnet Portfolio)
Please refer to the Presentation standards for application – FRQNT document available in the program's Toolbox for complete presentation instructions.