As of July 2017, members of the scientific community who want to contact the Fonds de recherche du Québec will be able to do so through FRQnet, a new integrated scholarship and grant management system that is common to the three agencies (Nature et technologies, Santé and Société et culture). FRQnet aims to ensure the harmonization, technological updating and simplification of the FRQ's competition processes and administrative follow-ups, to everyone's benefit.
The system will manage every step from the submission of applications for funding through the evaluation and grant awarding processes, as well as program impact assessment for the three Fonds de recherche du Québec.
A web page accessible from the Fonds' websites was created to keep the scientific community informed on the project's advancement and eventual launch.
To facilitate the transition, please send your questions and comments to infoFRQnet@frq.gouv.qc.ca.
What is FRQnet?
FRQnet is the name of the new awards and grants management system common to the three Fonds de recherche du Québec (FRQ): Nature et technologies; Santé; Société et culture.
Why a new system?
FRQnet was developed to align and simplify the FRQ's competition and administrative follow-up processes and carry out technological upgrades.
What are the advantages of FRQnet?
The system will ensure the integrated management of every step, from the submission and evaluation of applications and the awarding of funding to the analysis of the programs' impacts for the FRQ.
When will FRQnet be functional?
FRQnet is planned for launch in July 2017.
How will FRQnet impact current processes?
FRQnet is common to the three Fonds and will provide functions that are different from those that users have become accustomed to. While the changes are more or less significant for different uses, FRQnet aims to be as user friendly as possible. Training webinars, workshops and videos will be available over the next few months and later on the Web sites of each Fonds.
How will the Fonds share information?
The information that is entered into FRQnet will be stored in a common database. However only those authorized—those who require access to the information to evaluate an application or manage or follow-up on a grant—will be able to access the information.
FRQ scientific advisors, reviewers, employees in managing institutions and those mandated to collaborate on evaluations or grant management must sign a confidentiality agreement. This sharing of information is in keeping with the law that constitutes the Fonds, which calls for the pooling of the Fonds' activities (CQLR, c M-184.108.40.206, section 33).
Will the awards and grants application forms in FRQnet be common to the joint programs within the FRQ?
In the short term, each Fonds will ensure the links between its programs and forms. In the longer term, the FRQ will work to align the format and content of the forms for programs that are exactly alike from one agency to the next. However, all the programs are based on the FRQ's Common General Rules.
Will the CCV attachments be harmonized?
There will be no changes to the CCV attachments for the 2017 competitions. Each researcher will fill out the attachment from the Fonds to which he/she is applying. The FRQ are currently in discussions with those who oversee the CCV to improve the process.
What type of support will the FRQ provide in case of difficulties using the system?
All the FRQ teams will be available to provide support for FRQnet users. However, over the next year, users will be invited to watch the upcoming information messages before contacting the FRQ for help. A reminder will also be included in the program rules.
Will FRQnet users have to create a new PIN?
No, FRQnet will not require a PIN. When logging on to FRQnet for the first time, users will be prompted to read the new FRQnet use policy and fill in a profile.
Will FRQnet users have to fill in a profile?
Yes, all FRQnet users must have a profile. For each profile, the individual's e-mail address will serve as an identifier. Still, the FRQ will link each user's old and new files to ensure follow up.
In FRQnet, a user must always use the same identifier and password, regardless of why he/she is accessing the system (i.e. as an applicant, a reviewer, a managing institution representative, etc.).
Will current files be transferred to FRQnet?
Yes, current awards and grants files will be transferred. So will certain sections of files whose funding has ended. However, the entire archives will not be transferred to FRQnet for safety reasons and in keeping with the FRQ's records retention schedule.
Prior to the launch of FRQnet, details on the data access period on FRQnet will be sent to the persons concerned. Note that FRQnet is not a long-term archiving tool. We recommend that you keep copies of your own records.
Will there be changes to the current process in terms of accountability in awards and grants management for funded researchers?
The interfaces with FRQnet will be different from current interfaces and the types of interventions by grants and awards holders will be better harmonized between the three FRQs (progress report, payment request, final report, financial report, request for changes, etc.).
The FRQ will produce information messages to ensure that the grants and awards management and accountability modules are correctly filled in. All users must carefully read the information when the Portfolio électronique portal, which replaces the Mon dossier section (FRQNT and FRQSC), becomes available. Persons funded by the FRQS already use an electronic portfolio portal to which a few changes will be made.
Which browsers will FRQnet support?
FRQnet was tested on the most recent versions of the following browsers:
- Chrome (versions C35 and C34 or more recent)
- Firefox (versions FF30 and FF29 or more recent)
- Internet Explorer (versions IE 10, IE 11 or more recent)
- Safari (version S7 or more recent)
If your browser is not up to date, you may have difficulty accessing FRQnet. It is visible (but not tested) on other versions of the browsers and some elements may not display properly.
Présentation lors du colloque de l'ADARUQ, novembre 2016
Consultez la présentation.