As of July 20, 2017, members of the scientific community who want to transact with the Fonds de recherche du Québec will be able to do so through FRQnet, a new integrated scholarship and grant management system that is common to the three agencies (Nature et technologies, Santé and Société et culture). FRQnet aims to ensure the harmonization, technological updating and simplification of the FRQ's competition processes and administrative follow-ups, to everyone's benefit.


The system manages every step from the submission of applications for funding through the evaluation and grant awarding processes, as well as program impact assessment for the three Fonds de recherche du Québec.

 

Montréal, July 13, 2017 – The Fonds de recherche du Québec (FRQ) are pleased to announce that FRQnet, the new integrated awards and grants management system of the three Fonds de recherche du Québec—Nature et technologies, Santé, Société et culture— will launch on July 20.  

Through the development of this major project, the FRQ reviewed all of its processes, from funding application eligibility to accountability.

FRQnet is a single-entry system that provides access to five portals, four of which aim to support members of the research community: the e-portfolio, institution portal, reviewer portal and partner portal. The fifth administrative portal is used only by FRQ staff members to manage awards and grants.

On July 20, only the e-portfolio and institution portal will be accessible to members of the research community. The reviewer and partner portals will be online later this fall.

 


 

Accessing FRQnet

To access FRQnet login page, follow this link : https://frqnet.frq.gouv.qc.ca/portfolio/ (available on July 20).

First, you must activate your account and create your user profile in the e-portfolio.

All FRQnet users must create a profile using their e-mail address as their primary identifier (user account information). The FRQ will link users' previous and new files to ensure follow up.

Users who entered a PIN to access the FRQ's previous system must enter it along with their password the first time they log in to FRQnet. Once they create their profile, their e-mail address becomes their primary identifier. It is very important to watch first this video tutorial (in French) before doing this operation:

In FRQnet, users must always use the same identifier and password, regardless of their role (i.e. applicant, reviewer, employee, managing institution representative, etc.).

A series of video tutorials (in French) were produced for users:

E-portfolio: submit an application and manage funding

When new awards and grants competitions open, applicants must submit their applications and manage their funding through their e-portfolio. Video tutorials (in French) were produced to help users become more familiar with the system:

Institution portal: follow up on applications, awards and grants

Created exclusively for institutions, the institution portal replaces the FRQNT and FRQSC extranets and FRQS institution portal. The institution portal is now the only interface through which institutions can transact with the three Fonds (follow up on applications and grants, submit a report, etc.). Employees of institutions may follow up on the applications and grants submitted by their researchers and students. It is possible to set an internal approvals deadline and interact directly with applicants through the portal before the submission of an application for funding to one of the three Fonds.

Video tutorials (in French) were produced to support institutional managers: 

New for the FRQS: For the career awards competitions, institutions must approve the applications before the competition deadline.

Note that the FRQ only oversee management privileges. The institutions are responsible for ensuring that they have granted their collaborators access once FRQnet is online. Otherwise, their applications may not be submitted in time.

In recent weeks, the FRQ invited institutional managers to a series of twelve workshops to present FRQnet and provide information on the tool's new features. Participants provided suggestions that the FRQ will consider over the next year to ensure the system's continuous improvement.
 

Important

  • Once an application is submitted to the Fonds by a student (training award), researcher (grant) or institution (career award, grant requiring institutional approval), it cannot be modified.
  • Co-investigators must give their consent to be considered as stakeholders on a funding application.
  • The FRQS research centre funding programs and the FRQNT and FRQSC strategic clusters programs have not been integrated into FRQnet. The e-Regroupement and the Registre des centres et instituts de recherche are therefore not affected by the current FRQnet implementation phase.
  • There are now fewer research statuses and their definitions have been aligned between the three Fonds. Go to the definitions section in the Common General Rules (page 5 and following) for more information (in French, English coming soon).
  • Under the Common General Rules, only institutions recognized by the FRQ may manage FRQ funding. Click here for the list of recognized institutions
Very important: plan ahead!

As FRQnet users become more familiar with the new system, they will notice that some elements, including certain forms and screens, have changed. Users must also be aware of the changes to the research statuses (as mentioned earlier) before filling in an application for funding. It is very important to plan ahead to get acquainted with the new interfaces and changes and meet the competition deadlines.
 

Need help?

For technical questions on the FRQ e-portfolio, write to

For general technical questions (login, password, etc.), write to centre.assistance@frq.gouv.qc.ca.

For questions on the funding programs, contact the program manager or the Fonds that manages the program.

To provide feedback on FRQnet or suggest improvements or topics for new video tutorials, write to infoFRQnet@frq.gouv.qc.ca.

The FRQ encourage you to share this release with those around you and read the FAQ on the Fonds' Web sites.

The list of FRQ video tutorials (in French) is available on the FRQnet pages of the Web sites of the Fonds.

 

E-Portfolio (in French)

 

Institution portal (in French)

 


Last update: July 13, 2017

  1. What is FRQnet?

FRQnet is the name of the new awards and grants management system shared by the three Fonds de recherche du Québec (FRQ): Nature et technologies, Santé and Société et culture.

  1. Why a new system?

FRQnet was developed to align and simplify the FRQ's competition and administration processes and carry out technology updates.

  1. What are the advantages of FRQnet?

The system ensures the integrated management of every step, from the submission and review of applications and the awarding of funding to the analysis of the programs' impacts for the FRQ. It is the main tool to transact with the FRQ and each Fonds.

  1. Who uses FRQNet?

All individuals (applicants, award and grant holders, reviewers, respondents, mentors, supervisors, institutional managers, etc.) who interact with the FRQ in connection with an application for funding or grant management must use FRQnet. Note that only a few programs are not managed through FRQnet.

  1. Does FRQnet impact the e-Regroupement application of the FRQNT and FRQSC or the Registre des centres et instituts de recherche of the FRQS?

No, e-Regroupement and the Registre are not affected by the current FRQnet implementation phase. In this respect, the FRQS research centre funding programs and the FRQNT and FRQSC strategic clusters programs have not been integrated into FRQnet.

  1. When will FRQnet be functional?

FRQnet will launch on July 20, 2017.

  1. How does FRQnet impact current processes?

FRQnet is a joint system shared by the three Fonds. Its functions are different from those that users are accustomed to. While the changes are more or less significant for different uses, FRQnet aims to be as user friendly as possible. Information sessions (workshops) were held in recent weeks and video tutorials are available on the Web sites of each Fonds (see video tutorials tab on this page). Other tutorials, including a series on the review process, will be released in fall.

  1. How do the Fonds share information?

The information entered into FRQnet is stored in a shared database. However, only authorized individuals who must know the information to review an application or manage or follow-up on a grant may access the information.

Scientific advisors and other FRQ agents, reviewers, managing institution employees and the individuals mandated to collaborate on reviews or manage grants must sign a confidentiality agreement. This sharing of information is in keeping with the law that constitutes the Fonds, which calls for the pooling of the Fonds' activities (CQLR, c M-15.1.0.1, section 33).

  1. Are the awards and grants application forms in FRQnet common to the FRQ's joint programs?

In the short term, each Fonds will ensure the links between its programs and forms. In the longer term, the FRQ will work to align the format and content of the forms for programs that are the same from one agency to the next. All programs are based on the FRQ's Common General Rules.

  1. Are the CCV attachments harmonized?

There are no changes to the CCV attachments for the 2017 competitions. Each individual must still fill out the attachment from the Fonds to which he/she is applying. The FRQ are currently in discussions with those who oversee the CCV to improve the process.

  1. Are FRQnet users required to create a new PIN?

No, FRQnet does not require a PIN. When logging on to FRQnet for the first time, users will be prompted to read the new FRQnet use policy and create a new profile. However, individuals who used a PIN to access the FRQ's previous system must enter it along with their password to log on to FRQnet for the first time. Once they fill in their profile, their e-mail address becomes their primary identifier.

  1. Are FRQnet users required to fill in a profile?

Yes, all FRQnet users must fill in a profile. For each profile, the individual's e-mail address serves as a primary identifier. Still, the FRQ will link each user's old and new files to ensure follow up.

In FRQnet, a user must always use the same identifier and password, regardless of his/her role (i.e. applicant, reviewer, employee, managing institution representative, etc.).

  1. Are FRQnet users required to create a different account for each of the three Fonds?

No, users can access all three Fonds and the different portals through a single account. Users can access the pages specific to a particular Fonds through a shared home page.

  1. Are FRQnet users required to create a different account for each of their roles (applicant, supervisor, reviewer, institutional manager, etc.)?

No, users can access FRQnet in any capacity through a single account.

  1. Have current files been transferred to FRQnet?

Yes, current awards and grants files have been transferred. So have some sections of files whose funding has ended. However, the entire archives will not be transferred to FRQnet for safety reasons and in keeping with the FRQ's records retention schedule.

Note that FRQnet is not a long-term archiving tool. We recommend that you keep copies of your own records.

  1. Are there changes to the process in terms of accountability for award and grant holders?

The interfaces with FRQnet are different from those that were available up until now and the types of interventions by grants and awards holders are better aligned between the three FRQs (progress report, payment request, final report, financial report, request for changes, etc.).

The FRQ produced video tutorials to ensure that the grants and awards management and accountability modules are correctly filled in. They are available in the video tutorials tab on this page. Additional tutorials will be released in fall. All users must carefully read the information when the e-portfolio portal, which replaces the My file section (FRQNT and FRQSC), becomes available. Awardees funded by the FRQS already use an electronic portfolio portal to which certain changes have been made.

  1. Are there any changes to the process to submit a financial report or the submission deadlines?

Yes, there are changes for certain Fonds. For the current year, the deadline to submit the 2016–2017 financial reports that must be filed with the FRQNT and FRQSC has been postponed until December 4, 2017. These reports must be entered and submitted via the FRQnet system.

The FRQS has not postponed the date at which its financial reports must be received. They are required in their current format (Excel or PDF file) until the end of March 2018. As of April 2018, the financial reports (all formats) will be aligned between the three Fonds and must be filled in and submitted directly through FRQnet.

  1. Which browsers does FRQnet support?

FRQnet was tested on the most recent versions of these browsers:

  •  Chrome (versions C35 and C34 or most recent)
  •  Firefox (versions FF30 and FF29 or most recent)
  •  Internet Explorer (versions IE 10, IE 11 or most recent)
  •  Safari (version S7 or more recent)

If your browser is not up to date, you may have difficulty accessing FRQnet. The site is visible (but not tested) on other versions of the browsers and some elements may not display properly.

  1. Will FRQnet be available in English?

Certain sections of FRQnet—including the general interfaces of the e-portfolio, the page to create accounts and profiles, the consent forms and certain funding application forms—will be available in English.

  1. What type of support do the FRQ provide to users who have difficulty using the system?

All the FRQ teams are available to provide support to FRQnet users.

For technical questions on the FRQ e-portfolio, write to:

For general technical questions (login, password, etc.), write to: centre.assistance@frq.gouv.qc.ca.

For questions on the funding programs, contact the program manager of the Fonds that manages the program.

To provide feedback on FRQnet or suggest improvements or topics for new video tutorials, write to: infoFRQnet@frq.gouv.qc.ca.

The list of FRQ video tutorials is available on this page. Go to the tutorials tab.

 

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