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New university researchers start up program

Programmes : list_programs_wildcard,2,
Années : 2016-2017
Groupes :
   - list_groups_6
Date limite (avis ou lettre d'intention) : Non applicable
Date limite (demande) : 2015-09-16 16h
Montant : $20,000 to $30,000
Durée du financement : 2 years
Annonce des résultats : End of April 2016


Program rules

Important modifications


1. Objectives

The purpose of the New University Researchers Start-up Program (Établissement de nouveaux chercheurs universitaires) is the following:

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2. Eligibility conditions

Candidate must meet each of the following conditions:

[1] A candidate from the industry or the government sector occupying a position as an Associate Professor is also eligible.

[2] A Professor with an externally-funded academic appointment (professeur sous octroi) must hold a position or have received a firm offer of appointment to a position in a Québec university. The externally-funded academic appointment must have been ratified by the person or the authority responsible for approval of university appointments (or their representatives) in accordance with the constitution of the university concerned. The position held must allow the Professor with an externally-funded academic appointment to perform research without any supervision from another researcher and to supervise, individually or jointly, undergraduate or graduate students or postdoctoral fellows.

The following candidates are not eligible:

Candidates may apply only twice in this program during their eligibility period.

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3. Submitting application

Applications for financial assistance must be completed on the appropriate form available at the FRQNT Web site. Text file attachments must be sent with the form. The completed form is then transmitted electronically to the Fonds by the proper university authority. Since forms are transmitted electronically, the instructions regarding e-transactions must be followed.

The Fonds is using the Canadian Common CV and also requires that everyone who provides a CV encloses a PDF file detailing his/her scientific contributions (in Votre dossier). Please read the documents entitled Preparing a CV for the Fonds and Formatting standards for Contributions - details in Votre dossier (your e-file).

Forms may be completed in French or in English. However, the title of the project and the summary must be in French.

The pages of all attachments to the electronic application must be 8½" x 11" (216 mm x 279 mm) and submitted as PDF files.

The description of the research project, including the references, must follow the requirements below :

Only official « Établissement de nouveaux chercheurs universitaires » and Canadian Common CV forms, and the other required documents are accepted. Candidates are not sent notice of any information or documents missing from the file. Any documents received after the deadline for applications are not considered and files cannot be updated. These rules are strictly enforced. Required documents must be postmarked or delivered by messenger or e-mailed no later than the closing date for applications.

Form signatories declare that the information provided is accurate and complete. They agree to abide by the rules and principles stated in the « Politique d'éthique et d'intégrité scientifique » of Fonds. Consequently, where required, researchers authorize the institution to transmit any personal information arising from application of this policy. Signatories agree to allow the information in this application to be disclosed for evaluation and examination purposes, provided those with access to the information agree to abide by standard rules of confidentiality. Furthermore, the signatories agree to share the responsibilities defined by the Government of Québec in its action plan for the management of intellectual property in universities and health and social service network institutions where research is carried out.

The FRQNT assigns a personal identification number (PIN) to the researchers in its database. This code enables them to access the computer system and facilitates communication between the agency and its clientele, while complying with the Act respecting access to documents held by public bodies and the protection of personal information.

Files that do not include the information needed to determine candidates' eligibility or to assess them are deemed inadmissible by the FRQNT. Only candidates may ask for their file to be withdrawn.

The closing date for applications is September 16, 2015 at 4 p.m.

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4. Required documents

The following documents must be sent to the FRQNT by September 16, 2015 at the latest:


Send by regular mail, courier or e-mail in PDF format to nouvcherc.nt@frq.gouv.qc.ca:

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5. Eligibility

The program administrator, scientific advisors and members of the multidisciplinary evaluation committees assess the eligibility status of each application in accordance with the conditions specified in the program rules.

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6. Acknowledgement of receipt

Acknowledgements of receipt are e-mailed to the candidates.

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7. Assessment process

Evaluation criteria:

Applications are evaluated based on the following criteria and weighting:

The following indicators are used to determine the quality of the researcher:

The following indicators are used to determine the quality of the research project:

The following criteria are used to evaluate requests for equipment:

Evaluation procedures:

Eligible applications are forwarded to FRQNT scientific advisors who distribute them through the different multidisciplinary evaluation committees according to the discipline of the proposed research project. Scientific advisors create as many committees as judged necessary and entrust to each of them the analysis of a limited number of proposals.

Eligible applications are reviewed by multidisciplinary evaluation committees assisted by external referees.

Role of multidisciplinary evaluation committees:

The multidisciplinary evaluation committees assess applications according to the program's evaluation criteria.

The multidisciplinary evaluation committees are also responsible for ranking the applications on merit and for identifying those they wish to recommend to the Board of Directors for funding.

Role of external referees:

The external referees report on the scientific quality of researchers and on the quality of the proposed research project accordingly to these two evaluation criteria.

Role of Program Administrator:

The Program Administrator is responsible for ensuring that the committees and the external referees comply with the rules of the program, and standard rules of ethics.

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8. Integrity of the evaluation process

The FRQNT board members are not involved in the scientific evaluation of funding applications, and at no time may researchers, students or institutional authorities make contact with the multidisciplinary evaluation committee chairperson or members. The FRQNT has the right to withdraw an application from competition if there is any attempt to lobby the committee or sway the evaluation process.

Every person recruited to sit on a multidisciplinary evaluation committee must comply with standard rules of confidentiality regarding the application packages, committee makeup, deliberations and recommendations. The multidisciplinary evaluation committee chairperson, members and outside experts are required to disclose any conflict of interest and must sign a written statement in this regard.

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9. Announcement of results

Recommendations from the multidisciplinary evaluation committees are submitted to the Board of Directors of the FRQNT who makes the funding decisions.

The decisions of the Board of Directors of the FRQNT are final and cannot be appealed.

The results will be announced by the end of April 2016. The decisions of the Board of Directors of the FRQNT are sent to concerned applicants and institutions. For information on the results, the applicant must refer to his/her institution's research office or the FRQNT's website.

Grants are conditional to the budget allocation from the Assemblée nationale du Québec and decisions from the Board of Directors of FRQNT. The value of the grants may be changed at any time without notice. Thus, it is highly recommended to not commit expenditures before the amount of funding is officially announced.

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10. Description and nature of the financial assistance

Once the results are announced, funded new researchers should refer to the Common General Rules available at the Fonds Web site. This document presents the rules for grant management.

Operating grant:

The financial assistance awarded consists of an operating grant of up to $20 000 a year for two years. This maximum is $30 000 for new researchers acting in the regions.

The grant must be used for funding the operating expenses directly related to carrying out of the research project. Only the following items are eligible:

Remuneration according to prevailing institutional standards:

Fellowship and fellowship supplements:

Other expenses:

Note: Expenses related to the dissemination of research results to the public and thoses generated through ethics activities are eligible.

All other expenses are not eligible.

Equipment grant

An equipment grant may be added to the operating grant for the purchase of scientific equipments which unit cost is of $7 001 or more. This grant, up to $50 000, is awarded on the merit of the research project and is based on the researcher's needs. Candidates who have been successful in obtaining a CFI or NSERC equipment grant may exceptionally submit an equipment grant in as much as it is well justified.

Applications for equipment must be made the first year for any period for which an operating grant is requested. The appropriations are issued in full the first year but may be spent any time in the two years covered by the grant. Except specific circumstances, the equipment grant can only be used to buy the equipments originally requested in the proposal.

For equipment whose total cost exceeds $50 000, the Fonds contribution comes into effect as soon as candidates submit supporting documents indicating they have obtained other sources of complementary funding for the purchase of the requested equipment.

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11. Duration of grants

Grants are awarded annually for the period from April 1 to March 31 for up to two years and are not renewable. The balance remaining upon expiry of the funding period may be carried over, but only for one more year.

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12. False of misleading information

Under the Act respecting the Ministère du Développement économique, de l'Innovation et de l'Exportation (R.S.Q., c. M-30.01), any applicant who gives false or misleading information to obtain or procure financial support is guilty of an offence and liable to a fine. If found guilty, the individual is barred from receiving financial support for a five-year period.

Where a legal entity commits an offence, any of its directors or representatives who knew about the offence are considered to be parties to the offence and are also subject to a fine, unless they prove to the court's satisfaction that they did not agree with the commission of the offence. Moreover, such declaration constitutes a breach of responsible research conduct.

The Fonds has the right to impose any penalty or take any additional measures they deems expedient. The Fonds may also take legal action to recover fraudulently obtained funds and collect damages.

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13. Responsibilities of the FRQNT

The FRQNT is not liable for any direct or indirect injury arising from processing of scholarships, grants or other applications, and, without limiting the generality of the above, is not liable for any direct or indirect injury arising from unauthorized disclosure by the Fonds of the information contained in candidates' files. Despite all the precautions taken by the FRQNT to protect information that must be kept confidential, certain countries to which information is transmitted may not have security procedures such as asymmetric cryptography or encryption.

Act respecting access to documents held by public bodies and the protection of personal information

The FRQNT is subject to the Act respecting access to documents held by public bodies and the protection of personal information (R.S.Q., c. A-2.1). Candidates can obtain further information on access procedures, the protection of personal information and the recourse provided for in the Act by contacting the person responsible for the Act at the FRQNT:

Me Mylène Deschênes, B.C.L., LL.B., LL.M.
Directrice, affaires éthiques et juridiques

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14. General considerations

Candidates and institutions must meet the general eligibility requirements at the time of submission and the Common General Rules throughout the period covered by the grant.

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15. Coming into effect

These rules apply to the 2016-2017 financial year.

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Form for information